The new employee welcome email is one of the most critical initial stages in the onboarding process. Closing Letters to All Impacted Stakeholders: This should happen after signing the deal and will be sent out to customers, vendors, partners, suppliers, etc. HR Updates: This should happen after the closing of the deal and should include information for employees in regards to changes to their benefits, compensation, etc. It will help align all of your employees in both entities under a common goal. Today, we have completed the acquisition of Acquired Co. We have the unique opportunity to build upon our complementary portfolio, strong businesses, recognized brands and quality products to become one of the leading companies in our industry. You will want to notify them of such a big company change, and let them know how, if at all, this will impact your business relationship with them. Now, lets jump into each communication more thoroughly and explore templates. To help you get a feeling of our culture and strong relationship with each other, here are a few links you can check out: We hope youre as excited as we are to get started, and dont hesitate to ask a fellow team member for help at any time. There are several reasons for this, including lack of knowledge about valuation, lack of understanding about value drivers, and cultural misfits. Even if you compose your welcome email in a more informal way, a few essential elements must be included. Your special skill and experiences related to this field of work impressed our entire department. You will report to the division directors, who will report to the same regional directors. If you explain the reason for the transaction, your employees will be more supportive of it. 0 Comments. Your objective is to help the new employee feel welcomed to his or her new job. Our goalwas to orient you to both your new job and the company. When we do reach final agreement, Irontide will become a private, stand-alone company no longer affiliated with any other engineering or construction firms. Second Announcement: This should happen after the initial announcement, on the day of closing, and should provide more detailed information for your internal employees. Internal vs external communication is very different! Finally, we pledge those leaving the company every reasonable assistance in finding suitable employment. Every new employee receives a welcome letter and a list of contacts for ongoing support. Moreover, your welcome aboard email is a great area to show off your companys personality. We are excited that you have accepted our job offer and agreed upon your start date. The initial announcement will be responsible for letting your investors and employees know that you are currently working on closing a merger or acquisition. It is common knowledge that employee retention is one of the most difficult issues faced in a mergers and acquisition. Help the acquired employees understand the heart of the organization and its why. Create an outline for your letter so that you include all the necessary information for the new employee. Date. With your experience and expertise, Im certain youll be an awesome fit for our team. Theyre what makes us [Company Name]. At WorkTango, these values guide everything we do: Champion our passion. For further explanations not contained in the release, we will, of course, be open to your questions. This week Fullerton, Inc. will begin a major restructuring effort to decentralize our operations and push decision-making lower in the organization. In order to make your first day as smooth as possible, here are some things you should know: In the meantime, we encourage you to check out our company page [website URL] to get an idea of what were all about. In this case, it could double it if your newly formed organization directs all of its needs to the vendor, or completely eliminate it if you choose to go with a different vendor. Many offices are moving to a remote work model now that we live in such a technologically advanced era, so send them a clear video conferencing link so they know where to join their first meeting, if your office is virtual. To my knowledge this letter would be an addendum to appointment. Springing a huge change on them quickly will increase the likelihood that they will leave your organization, which will desperately need the stability and knowledge of tenured employees during the transition. This could be a PDF, or a link to an intranet website page. They should include boilerplate information related to confidentiality, contracts, and what else. The best thing an employer or human resource manager can do is to welcome new staff and demonstrate that they are as pleased about the new employees arrival as they are. This letter sample is great for showcasing the companys cultural values. You should include fundamental business information. This is an important day for our organization and one that ensures we remain a highly competitive global company. Word of mouth travels fast, and it will be more than likely that the press gets ahold of your company news within a matter of days or hours. Explore Deloitte University like never before through a cinematic movie trailer and films of popular locations throughout Deloitte University. Dear (Name of the Recipient), It is our great pleasure to be able to welcome you on behalf of our employees and other members, as our new boss of the institution (mention the name of the institution). We welcome __(Name of purchased Company)__ to our family. Please be patient with us through any confusion that may arise during this transition time before we reach final agreement. He'll help you get to know the company and your new department. Engaging the managers of the acquired company is also a key part of the process. I have been learning about LinkedIn [] Your benefits such as medical and life insurance and our stock ownership plans will remain intact. Sub: Letter to Welcome New Boss. What do they sell?). Example 3: Company merger letter. Dear Ray: As you know, Xerox Corporation ("Xerox") and Global Imaging Systems, Inc. (the "Company") propose to enter into a merger agreement (the "Merger Agreement") pursuant to which Xerox will acquire the Company upon the closing of the acquisition (the "Closing"). This is just a quick note to tell you that our whole department is excited about your decision to accept our offer of employment. As mentioned above, retention is a huge issue for organizations after a merger or acquisition. HR Updates In todays competitive business landscape, brand loyalty is crucial for a brands success. Youll find youremployee handbookand the rest of youronboardingplan in your welcome packet. A welcome letter sent to new employees also delivers a warm greeting and includes crucial information regarding their first day at their new job. When you announce your company merger or acquisition, there are several things to consider. Start your letter by welcoming the employee to the company and team. Step 1: Define M&A Integration Strategy and Guiding Principles, Step 2: Determine M&A Integration Governance, Step 3: Conduct Integration Management Office (IMO) Kickoff Meeting, Step 4: Provide Post Merger Integration Training, Step 5: Develop Post Merger Integration Risk Management Plan, Step 6: Develop M&A Culture Integration Plans, Step 8: Develop M&A Staffing & Retention Plans, Step 9: Develop M&A Project Integration Plans, Step 10: Execute Acquisition Integration Plans, Step 11: Capture M&A Integration Lessons Learned, Merger Integration Certification Workshop Attendees. What touch-points should I have in my communication plan? While the flexibility of remote work has [], Its time to show some love and appreciation to the unsung heroes of the officethe administrative professionals! This could be your vendors, clients, partners, or suppliers. What process will employees follow to accept / decline their offer. As I've said in meetings before, this kind of thing doesn't just happen. Employees will understandably be concerned, and their concerns aren't . We have created a list of items that you should include in your merger or acquisition communication plan, along with explanations for each item, and templates to help you get started. Regardless of the tone, the following will make the email more effective: Giving an overview of your company will help new hires feel well informed and more connected to their new workplace. Hands free platform, we build to your liking, quickly! Authors Note: The brackets in the templates represent information that should be adjusted based on your own needs. Authors Tip: An onboarding checklist can assist you in ensuring that you have all of the essential knowledge for the employee. What should I say? Third, a first-week agenda should be included in your welcome communication to new hires, including a schedule of employee orientation sessions and team projects that gives new workers a sense of direction and prepares them for their first week on the job. Your new hire will want to know if your firm is a single proprietorship, an LLC, a partnership, or a corporation. Plus, well make sure to send you a work-at-home kit to make you more productive than ever. Complex welcome letters often contain the new employee orientation schedule and the names and job titles of employees that the new employee will meet in the first few days. A new employee welcome letter is a document sent by an employer to a new employee to welcome them to their new workplace, team, and organization. Contact information for representatives at your organization. Dear (New Employee Name): I'd like to welcome you to (Name of Company). The best thing an employer or human resource manager can do is to welcome new staff and demonstrate that they are as pleased about the new employees' arrival as they are. Consider the company overview to be an introduction to your firm. We really look forward to working with you. Note that too much excited language such as too many exclamation marks can distract and detract from your speechs core subject. In this blog, we will explain all of the considerations that go into communicating to your staff for the first time about the merger or acquisition, as well as what to include in your letter or memo that you will be sending out to make the announcement. Theres a bright future ahead. You'll also have the opportunity to continue with your new employee orientation plan and your initial work for the department. Dear All Concerned, We are in the process of acquiring a company. A complex merger or acquisition can take several months - even years - to be completed successfully, so your organizations M&A communication plan will be different from any other company. 4. Delivering this key information early, but waiting to deliver an offer letter, gives acquiring companies time to thoughtfully harmonize compensation, benefits, and employment terms. Having a welcome letter is a great way to start an open dialogue of honesty and transparency with new employees, as well as to create an inviting culture that will hopefully assist with retention issues. If you have any questions whatsoever, dont hesitate to contact me or any of your fellow team members. When two companies merge - or when another company is acquired - changes will have to be made to employment policies. Company Values & Leadership. 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